📄 rfc1357.txt
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optional explanation in the NOTES field. It is OK on withdrawal to eliminate the title, by not providing the TITLE field it or by providing it with no text (blank). Example for withdrawing a bibliographic record:: BIB-VERSION:: CS-TR-v2.0 ID:: OUKS//CS-TR-91-123 ENTRY:: January 25, 1992 ORGANIZATION:: Oceanview University, Kansas, Computer Science TITLE:: REVISION:: 4, withdrawn NOTES:: Withdrawn, found to be irrelevant END:: OUKS//CS-TR-91-123 This new record will replace all the fields of the previous record for that publication. In this example it will eliminate the title, the retrieval information provided earlier, and not mention the authors.Cohen (ed.) [Page 7]RFC 1357 Format for E-mailing Bibliographic Records July 1992AUTHOR (O) -- Personal names only. Normal last name first inversion. Editors should be listed here as well, identified with the usual "(ed.)" as shown below in the last example. If the report was not authored by a person (e.g., it was authored by a committee or a panel) use CORP-AUTHOR (see below) instead of AUTHOR. Multiple authors are entered by using multiple lines, each in the form of "AUTHOR:: <free-text>". The system preserves the order of the authors. Format: AUTHOR:: <free-text> Example: AUTHOR:: Finnegan, James A. AUTHOR:: Pooh, Winnie The AUTHOR:: Lastname, Firstname (ed.)CORP-AUTHOR (O) -- The corporate author (e.g., a committee or a panel) that authored the report, which may be different from the ORGANIZATION issuing the report. In entering the corporate name please omit initial "the" or "a". If it is really part of the name, please invert it. Format: CORP-AUTHOR:: <free-text> Example: CORP-AUTHOR:: Committee on long-range computingCONTACT (O) -- The contact for the author(s). Open-ended, most likely E-mail and postal addresses. You may provide a CONTACT field for each author separately, or for all the AUTHOR fields. E-mail addresses should always be in "pointy brackets" (as in the example below). Format: CONTACT:: <free-text> Example: CONTACT:: Prof. J. A. Finnegan, CS Dept, Oceanview Univ., Oceanview, Kansas, 54321 Tel: 913-456-7890 <Finnegan@cs.ouks.edu>Cohen (ed.) [Page 8]RFC 1357 Format for E-mailing Bibliographic Records July 1992DATE (O) -- The publication date. The formats are "Month Year" and "Month Day, Year". The month must be alphabetic (spelled out). The "Day" is a 1- or 2-digit number. The "Year" is a 4-digit number. Format: DATE:: <date> Example: DATE:: January 1992 Example: DATE:: January 15, 1992PAGES (O) -- Total number of pages, without being too picky about it. Final numbered page is actually preferred, if it is a reasonable approximation to the total number of pages. Format: PAGES:: <number> Example: PAGES:: 48COPYRIGHT (O) -- Copyright, permissions and disclaimers. Open ended format. The COPYRIGHT field applies to the cited report, rather than to the current bibliographic record. On advice of counsel it is suggested that you seek the advice of yours. Format: COPYRIGHT:: <free-text> Example: COPYRIGHT:: Copyright for the report (c) 1991, by J. A. Finnegan. All rights reserved. Permission is granted for any academic use of the report.RETRIEVAL INFORMATION (O) -- Open-ended format describing how to get a copy of the full text. It may include anything from FTP instructions to a variety of files (e.g., ASCII, TeX, and PostScript) to "Send $4.50 to ..." or "Send E-mail to <X@Y>". It is suggested to repeat this field for each retrieval option (e.g., one line for the FTP instructions to the ASCII version, and another for the PostScript version). When offering files like TeX all the related files (e.g., "\input mystyle") should be included. Please provide file sizes (in characters). Means are not defined yet for providing the information needed for automatic retrieval of files (such as via FTP). They are expected to be defined in the near future.Cohen (ed.) [Page 9]RFC 1357 Format for E-mailing Bibliographic Records July 1992 No limitations are placed on the dissemination of the bibliographic records. If there are limitations on the dissemination of the publication, it should be protected by some means such as passwords. This format does not address this protection. Format: RETRIEVAL:: <free-text> Example: RETRIEVAL:: For full text with color pictures send a self-addressed stamped envelope to Prof. J. A. Finnegan, CS Dept, Oceanview University, Oceanview, KS 54321. RETRIEVAL:: ASCII available via FTP from JUPITER.CS.OUKS.EDU with the pathname PUBS/computerization.txt. Login with FTP, username ANONYMOUS and password GUEST. File size: 123,456 charactersCR-CATEGORY (O) -- Specify the CR-category. The CR-category (the Computer Reviews Category) index (e.g., "B.3") should always be included, optionally followed by the name of that category. If the name is specified it should be fully specified with parent levels as needed to clarify it, as in the second example below. Use multiple lines for multiple categories. The January 1992 issue of CR has the full list of these categories, with a detailed discussion of the CR Classification System, and a full index. Typically the full index appears in every January issue, and the top two levels in every issue. Format: CR-CATEGORY:: <free-text> Example: CR-CATEGORY:: D.1 Example: CR-CATEGORY:: B.3 Hardware, Memory StructuresPERIOD (O) -- Time period covered (date range). Applicable primarily to progress reports, etc. Any format is acceptable, as long as the two dates are separated with " to " (the word "to" surrounded by spaces) and each date is in the format allowed for dates, as described above for the date field. Format: PERIOD:: <date> to <date> Example: PERIOD:: January 1990 to March 1990Cohen (ed.) [Page 10]RFC 1357 Format for E-mailing Bibliographic Records July 1992SERIES (O) -- Series title, including volume number within series. Open-ended format, with producing institution strongly encouraged to be internally consistent. Format: SERIES:: <free-text> Example: SERIES:: CommunicationFUNDING (O) -- The name(s) of the funding organization(s). Format: FUNDING:: <free-text> Example: FUNDING:: DARPAMONITORING (O) -- The name(s) of the monitoring organization(s). Format: MONITORING:: <free-text> Example: MONITORING:: ONRCONTRACT (O) -- The contract number(s). Format: CONTRACT:: <free-text> Example: CONTRACT:: MMA-90-23-456GRANT (O) -- The grant number(s). Format: CONTRACT:: <free-text> Example: GRANT:: NASA-91-2345LANGUAGE (O) -- The language in which the report is written. Please use the full English name of that language. Please include the Abstract in English, if possible. If the language is not specified, English is assumed. Format: LANGUAGE:: <free-text> Example: LANGUAGE:: EnglishCohen (ed.) [Page 11]RFC 1357 Format for E-mailing Bibliographic Records July 1992NOTES (O) -- Miscellaneous free text. Format: NOTES:: <free-text> Example: NOTES:: This report is the full version of the paper with the same title in IEEE Trans ASSP Dec 1976ABSTRACT (O) -- Highly recommended, but not mandatory. Even though no limit is defined for its length, it is suggested not to expect applications to be able to handle more than 10,000 characters. The ABSTRACT is expected to be used for subject searching since titles are not enough. Even if the report is not in English, an English ABSTRACT is preferable. If no formal abstract appears on document, the producers of the bibliographic records are encouraged to use pieces of the introduction, first paragraph, etc. Format: ABSTRACT:: xxxx .............. xxxxxxxx xxxx .............. xxxxxxxx xxxx .............. xxxxxxxx xxxx .............. xxxxxxxxEND (M) -- This is a mandatory field. It must be the last entry of a record, identifying the record that it ends, by stating the same ID that was used at the beginning of the records, in its "ID::". Format: END:: XXX Example: END:: OUKS//CS-TR-91-123 >>>>>>> [END OF FORMAT DEFINITION] <<<<<<<Cohen (ed.) [Page 12]RFC 1357 Format for E-mailing Bibliographic Records July 1992A Note Regarding the Controlled Symbols of the Publishers In order to avoid conflicts among the symbols of the publishing organizations (the XXX part of the "ID:: XXX//YYY") it is suggested that the various organizations that publish reports (such as universities, departments, and laboratories) register their <publisher-ID> symbols and names, in a way similar to the registration of other key parameters and names in the Internet. Danny Cohen <Cohen@ISI.EDU> of ISI, has agreed to coordinate this registration for the publishers of Computer Science technical reports. It is suggested that before using this format the publishing organizations would coordinate with him (by e-mail) their symbols and the names of their organizations. [Discussions are in progress to have these publisher-IDs registered with the Internet Assigned Numbers Authority (IANA) and listed in future editions of the Assigned Numbers document.] In order to help automated handling of the received bibliographic records, it is expected that the producers of bibliographic records will always use the same name, exactly, in the ORGANIZATION field.Security Considerations Security issues are not discussed in this memo.Author's Address Danny Cohen USC - Information Sciences Institute 4676 Admiralty Way Marina del Rey, California 90292-6695 Phone: 310-822-1511 Fax: 310-823-6714 EMail: Cohen@ISI.EDUCohen (ed.) [Page 13]
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