📄 rfc2027.txt
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The list of open positions is published with the solicitation to facilitate community members choosing between volunteering for an open position and volunteering for the nominating committee. The list and solicitation must be publicized using at least the same mechanism used by the IETF secretariat for its announcements.(4) Members of the IETF community must have attended at least 2 of the last 3 IETF meetings in order to volunteer.(5) Internet Society Board of Trustees, sitting members of the IAB, and sitting members of the IESG may not volunteer.(6) The Chair randomly selects the 10 voting volunteers from the pool of names of volunteers.(7) The sitting IAB and IESG members each appoint a non-voting liaison to the nominating committee from their current membership who are not sitting in an open position.(8) The Chair may solicit additional non-voting liaisons from other organizations, who must meet the usual requirements for membership in the nominating committee.Galvin Best Current Practice [Page 6]RFC 2027 NOMCOM and Recall Operation October 19964. Nominating Committee Operation The following rules apply to the operation of the nominating committee. If necessary, a paragraph discussing the interpretation of each rule is included. The rules are organized approximately in the order in which they would be invoked. The term nominee refers to an individual under consideration by the nominating committee. The term candidate efers to a nominee that has been selected by the nominating committee to be considered for confirmation by a confirming body. A confirmed candidate is a candidate that has been reviewed and approved by a confirming body. (1) All rules and special circumstances not otherwise specified are at the discretion of the Chair. Exceptional circumstances will occasionally arise during the normal operation of the nominating committee. This rule is intended to foster the continued forward progress of the committee. All members of the committee should consider whether the exception is worthy of mention in the next revision of this document and followup accordingly. (2) The Chair must establish and publicize milestones, which must include at least a call for nominations. There is a defined time period during which the selection and confirmation process must be completed. The Chair must establish a set of milestones which, if met in a timely fashion, will result in the completion of the process on time. The Chair should allow time for iterating the activities of the committee if one or more candidates is not confirmed. The milestones must be publicized using at least the same mechanism used by the IETF secretariat for its announcements. (3) The Chair must establish a voting mechanism. The committee must be able to objectively determine when a decision has been made during its deliberations. The criteria for determining closure must be established and known to all members of the nominating committee. (4) At least a quorum of committee members must participate in a vote. A quorum is comprised of at least 7 voting members.Galvin Best Current Practice [Page 7]RFC 2027 NOMCOM and Recall Operation October 1996 (5) The Chair may establish a process by which a member of the nominating committee may be recalled. The process, if established, must be agreed to by a 3/4 majority of the members of the nominating committee, including the non-voting members since they would be subject to the same process. (6) All members of the nominating committee may participate in all deliberations. The emphasis of this rule is that no member, whether voting or non-voting, can be explicitly excluded from any deliberation. However, a member may individually choose not to participate in a deliberation. (7) The Chair announces the open positions to be filled and the call for nominees. The announcements must be publicized using at least the same mechanism used by the IETF secretariat for its announcements. (8) Any member of the IETF community may nominate any member of the IETF community for any open position. A self-nomination is permitted. (9) Nominating committee members must not be nominees. To be a nominee is to enter the process of being selected as a candidate and confirmed. Nominating committee members are not eligible to be considered for filling any open position. (10) Members of the IETF community who were recalled from any IESG or IAB position during the previous two years must not be nominees. (11) The nominating committee selects candidates based on its understanding of the IETF community's consensus of the qualifications required to fill the open positions. (12) Nominees should be advised that they are being considered and must consent to their nomination prior to being confirmed. The nominating committee should help nominees provide justification to their employers.Galvin Best Current Practice [Page 8]RFC 2027 NOMCOM and Recall Operation October 1996 A nominee's consent must be written (email is acceptable) and include a commitment to provide the resources necessary to fill the open position and an assurance that the nominee will perform the duties of the position for which they are being considered in the best interests of the IETF community. (13) The nominating committee advises the confirming bodies of their candidates, specifying a single candidate for each open position and a testament as to how each candidate meets the qualifications of an open position. The testament may include a brief resume of the candidate and a summary of the deliberations of the nominating committee. (14) With respect to any action to be taken in the context of notifying and announcing confirmed candidates, and notifying rejected nominees and candidates, the action must be valid according to all of the rules specified below prior to its execution. a. Up until a candidate is confirmed, the identity of the candidate must be kept strictly confidential. b. The identity of all nominees must be kept strictly confidential (except that the nominee may publicize their intentions). c. Rejected nominees may be notified as soon as they are rejected. d. Rejected candidates may be notified as soon as they are rejected. e. Rejected nominees and candidates must be notified prior to announcing confirmed candidates. f. Confirmed candidates may be notified and announced as soon as they are confirmed. It is consistent with these rules for a nominee to never know if they were a candidate or not. It is consistent with these rules for a nominating committee to reject some nominees early in the process and to keep some nominees as alternates in case a candidate is rejected by a confirming body. In the matter of whether a confirmed candidate was a first choice or an alternate, that information need not ever be disclosed and, in fact, probably never should be.Galvin Best Current Practice [Page 9]RFC 2027 NOMCOM and Recall Operation October 1996 It is consistent with these rules for confirmed candidates to be notified and announced as quickly as possible instead of requiring all confirmed candidates to wait until all open positions have been refilled. The announcements must be publicized using at least the same mechanism used by the IETF secretariat for its announcements.5. Member Recall The following rules apply to the recall process. If necessary, a paragraph discussing the interpretation of each rule is included. (1) Anyone may request the recall of any sitting IAB or IESG member, at any time, upon written (email is acceptable) request with justification to the Internet Society President. (2) Internet Society President shall appoint a Recall Committee Chair. The Internet Society President must not evaluate the recall request. It is explicitly the responsibility of the IETF community to evaluate the behavior of its leaders. (3) The recall committee is created according to the same rules as is the nominating committee with the qualifications that the person being investigated and the person requesting the recall must not be a member of the recall committee in any capacity. (4) The recall committee operates according to the same rules as the nominating committee with the qualification that there is no confirmation process. (5) The recall committee investigates the circumstances of the justification for the recall and votes on its findings. The investigation must include at least both an opportunity for the member being recalled to present a written statement and consultation with third parties. (6) A 3/4 majority of the members who vote on the question is required for a recall. If a sitting member is recalled the open position is to be filled according to the mid-term vacancy rules.Galvin Best Current Practice [Page 10]RFC 2027 NOMCOM and Recall Operation October 19966. Security Considerations Any selection, confirmation, or recall process necessarily involves investigation into the qualifications and activities of prospective candidates. The investigation may reveal confidential or otherwise private information about candidates to those participating in the process. Each person who participates in any aspect of the process has a responsibility to maintain the confidentiality of any and all information not explicitly identified as suitable for public dissemination.7. Editor's Address James M. Galvin CommerceNet P.O. Box 220 Glenwood, MD 21738 Email: galvin@commerce.net Phone: +1 410.795.6882Galvin Best Current Practice [Page 11]
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