📄 rfc1807.txt
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WITHDRAW (O) Withdraw means the document is no longer available. Some Institutions choose to delete the record others remove some of the fields. It is up to each institution to decide how to process withdraw records. A withdraw record has all of the mandatory fields plus the withdraw field and a mandatory revision field. The Withdraw field should indicate the reason for the withdraw in free text. Example for withdrawing a bibliographic record:: BIB-VERSION:: CS-TR-v2.1 ID:: OUKS//CS-TR-91-123 ENTRY:: January 21, 1995 ORGANIZATION:: Oceanview University, Kansas, Computer Science TITLE:: The Computerization of Oceanview with High Speed Fiber Optics Communication REVISION:: January 21, 1995 WITHDRAW:: Withdrawn, found to be irrelevant END:: OUKS//CS-TR-91-123Lasher & Cohen Informational [Page 8]RFC 1807 A Format for Bibliographic Records June 1995AUTHOR (O) -- Personal names only. Normal last name first inversion. Editors should be listed here as well, identified with the usual "(ed.)" as shown below in the last example. If the report was not authored by a person (e.g., it was authored by a committee or a panel) use CORP-AUTHOR (see below) instead of AUTHOR. Multiple authors are entered by using multiple lines, each in the form of "AUTHOR:: <free-text>". The system preserves the order of the authors. Format: AUTHOR:: <free-text> Example: AUTHOR:: Finnegan, James A. AUTHOR:: Pooh, Winnie The AUTHOR:: Lastname, Firstname (ed.)CORP-AUTHOR (O) -- The corporate author (e.g., a committee or a panel) that authored the report, which may be different from the ORGANIZATION issuing the report. In entering the corporate name please omit initial "the" or "a". If it is really part of the name, please invert it. Format: CORP-AUTHOR:: <free-text> Example: CORP-AUTHOR:: Committee on long-range computingCONTACT (O) -- The contact for the author(s). Open-ended, most likely E-mail and postal addresses. A CONTACT field for each author should be provided, separately, or for all the AUTHOR fields. E-mail addresses should always be in "pointy brackets" (as in the example below). Format: CONTACT:: <free-text> Example: CONTACT:: Prof. J. A. Finnegan, CS Dept, Oceanview Univ., Oceanview, Kansas, 54321 Tel: 913-456-7890 <Finnegan@cs.ouks.edu>Lasher & Cohen Informational [Page 9]RFC 1807 A Format for Bibliographic Records June 1995DATE (O) -- The publication date. The formats are "Month Year" and "Month Day, Year". The month must be alphabetic (spelled out). The "Day" is a 1- or 2-digit number. The "Year" is a 4- digit number. Format: DATE:: <date> Example: DATE:: January 1992 Example: DATE:: January 15, 1992PAGES (O) -- Total number of pages, without being too picky about it. Final numbered page is actually preferred, if it is a reasonable approximation to the total number of pages. Format: PAGES:: <number> Example: PAGES:: 48COPYRIGHT (O) -- Copyright information. Open ended format. The COPYRIGHT field applies to the cited report, rather than to the current bibliographic record. Format: COPYRIGHT:: <free-text> Example: COPYRIGHT:: Copyright for the report (c) 1991, by J. A. Finnegan. All rights reserved. Permission is granted for any academic use of the report.HANDLE (O) -- Handles are unique permanent identifiers that are used in the Handle Management System to retrieve location data. A handle is a printable string which when given to a handle server returns the location of the data. Handles are used to identify digital objects stored within a digital library. If the technical report is available in electronic form, the Handle MUST be supplied in the bibliographic record. Format is "HANDLE:: hdl:<naming authority>/string of characters". The string of characters can be the report number of the technical report as assigned by the publisher. For more information on handles and handle servers see the CNRI WEB page atLasher & Cohen Informational [Page 10]RFC 1807 A Format for Bibliographic Records June 1995 http://www.cnri.reston.va.us. **** NOTE: White space in HANDLE due to line wrap is ignored. Format: HANDLE:: hdl:<naming authority>/string of characters Example: HANDLE:: hdl:oceanview.electr/CS-TR-91-123OTHER_ACCESS (O) -- For URLs, URNs, and other yet to be invented formatted retrieval systems. Only one URL or URN per occurrence of the field. URL and URN information is available in the internet drafts from the IETF (Internet Engineering Task Force). The most recent drafts can be found on the CNRI WEB page at http://www.cnri.reston.va.us.**** NOTE: White space in a URL or URN due to line wrap is ignored. Format: OTHER_ACCESS:: URL:<URL> OTHER_ACCESS:: URN:<URN> Example: OTHER_ACCESS:: URL:http://elib.stanford.edu/Docume nt/STANFORD.CS:CS-TN-94-1 Example: OTHER_ACCESS:: URL:ftp://JUPITER.CS.OUKS.EDU/PUBS/ computerization.txt. When the URN standard is finalized naming authorities will be registered and URNs will be viable unique identifiers. Until then this is a place holder. For the latest URN drafts see CNRI WEB page at http://www.cnri.reston.va.us.RETRIEVAL (O) -- Open-ended format describing how to get a copy of the full text. This is an optional, repeatable field. No limitations are placed on the dissemination of the bibliographic records. If there are limitations on the dissemination of the publication, it should be protected by some means such as passwords. This format does not address this protection. Format: RETRIEVAL:: <free-text>Lasher & Cohen Informational [Page 11]RFC 1807 A Format for Bibliographic Records June 1995 RETRIEVAL:: for full text with color pictures send a self-addressed stamped envelope to Prof. J.A. Finnegan, CS Dept, Oceanview University, Oceanview, KS 54321KEYWORD (O) -- Specify any keywords, controlled or uncontrolled. This is an optional, repeatable field. Multiple keywords are entered using multiple lines in the form of "KEYWORD:: <free-text>. Format: KEYWORD:: <free-text> Example: KEYWORD:: Scientific Communication KEYWORD:: Communication TheoryCR-CATEGORY (O) -- Specify the CR-category. The CR-category (the Computer Reviews Category) index (e.g., "B.3") should always be included, optionally followed by the name of that category. If the name is specified it should be fully specified with parent levels as needed to clarify it, as in the second example below. Use multiple lines for multiple categories. Every year, the January issue of CR has the full list of these categories, with a detailed discussion of the CR Classification System, and a full index. Typically the full index appears in every January issue, and the top two levels in every issue. Format: CR-CATEGORY:: <free-text> Example: CR-CATEGORY:: D.1 Example: CR-CATEGORY:: B.3 Hardware, Memory StructuresPERIOD (O) -- Time period covered (date range). Applicable primarily to progress reports, etc. Any format is acceptable, as long as the two dates are separated with " to " (the word "to" surrounded by spaces) and each date is in the format allowed for dates, as described above for the date field. Format: PERIOD:: <date> to <date> Example: PERIOD:: January 1990 to March 1990Lasher & Cohen Informational [Page 12]RFC 1807 A Format for Bibliographic Records June 1995SERIES (O) -- Series title, including volume number within series. Open-ended format, with producing institution strongly encouraged to be internally consistent. Format: SERIES:: <free-text> Example: SERIES:: CommunicationFUNDING (O) -- The name(s) of the funding organization(s). Format: FUNDING:: <free-text> Example: FUNDING:: ARPAMONITORING (O) -- The name(s) of the monitoring organization(s). Format: MONITORING:: <free-text> Example: MONITORING:: ONRCONTRACT (O) -- The contract number(s). Format: CONTRACT:: <free-text> Example: CONTRACT:: MMA-90-23-456GRANT (O) -- The grant number(s). Format: GRANT:: <free-text> Example: GRANT:: NASA-91-2345LANGUAGE (O) -- The language in which the report is written. Please use the full English name of that language. Please include the Abstract in English, if possible. If the language is not specified, English is assumed. Format: LANGUAGE:: <free-text> Example: LANGUAGE:: English Example: LANGUAGE:: FrenchLasher & Cohen Informational [Page 13]RFC 1807 A Format for Bibliographic Records June 1995NOTES (O) -- Miscellaneous free text. Format: NOTES:: <free-text> Example: NOTES:: This report is the full version of the paper with the same title in IEEE Trans ASSP Dec 1976ABSTRACT (O) -- Highly recommended, but not mandatory. Even though no limit is defined for its length, it is suggested not to expect applications to be able to handle more than 10,000 characters. The ABSTRACT is expected to be used for subject searching since titles are not enough. Even if the report is not in English, an English ABSTRACT is preferable. If no formal abstract appears on document, the producers of the bibliographic records are encouraged to use pieces of the introduction, first paragraph, etc. Format: ABSTRACT:: xxxx .............. xxxxxxxx xxxx .............. xxxxxxxx xxxx .............. xxxxxxxx xxxx .............. xxxxxxxxEND (M) -- This is a mandatory field. It must be the last entry of a record, identifying the record that it ends, by stating the same ID that was used at the beginning of the records, in its "ID::". Format: END:: XXX//YYY Example: END:: OUKS//CS-TR-91-123 >>>>>>> [END OF FORMAT DEFINITION] <<<<<<<A Note Regarding the Controlled Symbols of the Publishers In order to avoid conflicts among the symbols of the publishing organizations (the XXX part of the "ID:: XXX//YYY") it is suggested that the various organizations that publish reports (such as universities, departments, and laboratories) register their <publisher-ID> symbols and names, in a way similar to the registration of other key parameters and names in the Internet.Lasher & Cohen Informational [Page 14]RFC 1807 A Format for Bibliographic Records June 1995 Rebecca Lasher (RLASHER@Forsythe.stanford.edu), of Stanford working with CNRI has agreed to coordinate this registration with the IANA for the publishers of Computer Science technical reports. It is suggested that before using this format the publishing organizations would coordinate with her (by e-mail) their symbols and the names of their organizations. In order to help automated handling of the received bibliographic records, it is expected that the producers of bibliographic records will always use the same name, exactly, in the ORGANIZATION field.Security Considerations Security issues are not discussed in this memo.Acknowledgements This work was supported by the Advanced Research Projects Agency under Grant No. MDA-972-92-J-1029 with the Corporation for National Research Initiatives (CNRI). Its content does not necessarily reflect the position or the policy of the Government or CNRI, and no official endorsement should be inferred.Authors' Addresses Rebecca Lasher Mathematical and Computer Sciences Library M.S. 2125 Stanford University Stanford, CA, USA 94305 Phone: +1 415 723 0864 EMail: rlasher@forsythe.stanford.edu Danny Cohen Myricom 325 N. Santa Anita Ave. Arcadia, CA 91006 USA Phone: +1 818 821 5555 EMail: Cohen@myri.comLasher & Cohen Informational [Page 15]
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