rfc1718.txt

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   will also find their receipt in their packet.


Newcomers' Orientation

   Newcomers are encouraged to attend the IETF Newcomers' Orientation.
   As the name implies, it is an orientation for first-time attendees to
   IETF meetings.  The orientation is organized and conducted by the
   IETF Secretariat and is intended to provide useful introductory
   information.  The IETF Secretariat is made up of Cynthia Clark, Steve
   Coya, Debra Legare, John Stewart and Megan Walnut.



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RFC 1718                    The Tao of IETF                November 1994


   The orientation is typically about an hour long and covers a number
   of topics: what's in the attendee packets, what all the dots on name
   tags mean and how to read the at-a-glance.  There is also discussion
   about the structure of the IETF and the Internet standards process.
   There is ample time at the end for questions.  The Secretariat also
   provides handouts which include an overview of the IETF, a list of
   important files available on-line and hard copies of the slides of
   the "structure and standards" presentation.

   The orientation is held on Sunday afternoon before the registration
   reception.  However, attending the orientation does NOT mean you can
   go to the reception early!


Dress Code

   Since attendees must wear their name tags, they must also wear shirts
   or blouses.  Pants or skirts are also highly recommended.  Seriously
   though, many newcomers are often embarrassed when they show up Monday
   morning in suits, to discover that everybody else is wearing t-
   shirts, jeans (shorts, if weather permits) and sandals.  There are
   those in the IETF who refuse to wear anything other than suits.
   Fortunately, they are well known (for other reasons) so they are
   forgiven this particular idiosyncrasy.  The general rule is "dress
   for the weather" (unless you plan to work so hard that you won't go
   outside, in which case, "dress for comfort" is the rule!).


Seeing Spots Before Your Eyes

   Some of the people at the IETF will have a little colored dot on
   their name tag.  A few people have more than one.  These dots
   identify people who are silly enough to volunteer to do a lot of
   extra work.  The colors have the following meanings:

      blue   - working group/BOF chair
      green  - local Host
      red    - IAB member
      yellow - IESG member

   Local hosts are the people who can answer questions about the
   terminal room, restaurants and points of interest in the area.









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   Some people have gold stars on their name tags.  The stars indicate
   that those people chaired working groups or BOFs in the IETF area
   which submitted all of its working group/BOF minutes and area report
   from the previous meeting first.  The stars are the Secretariat's way
   of saying "thank you" for providing the necessary information
   quickly.

   It is important that newcomers to the IETF not be afraid to strike up
   conversations with people who wear these dots.  If the IAB and IESG
   members and working group and BOF chairs didn't want to talk to
   anybody, they wouldn't be wearing the dots in the first place.

   In addition, members of the Secretariat wear blue tinted name badges
   so they can be spotted at a distance.

   To make life simpler for the Secretariat, registration packets are
   also coded with little colored dots.  These are only for Secretariat
   use, so nobody else needs to worry about them.  Please, don't peel
   them off your packet and put them on your name tag.


Terminal Room

   One of the most important (depending on your point of view) things
   the local host does is provide Internet access to the meeting
   attendees.  In general, the connectivity is excellent.  This is
   entirely due to the Olympian efforts of the local hosts, and their
   ability to beg, borrow and steal.  The people and companies who
   donate their equipment, services and time are to be heartily
   congratulated and thanked.

   While preparation far in advance of the meeting is encouraged, there
   may be some unavoidable "last minute" things which can be
   accomplished in the terminal room.  It may also be useful to people
   who need to make trip reports or status reports while things are
   still fresh in their minds.


Social Event

   Another of the most important things organized and managed by the
   local hosts is the IETF social event.  The social event has become
   something of a tradition at the IETF meetings.  It has been
   immortalized by Marshal T. Rose with his reference to "many fine
   lunches and dinners" [ROSE], and by Claudio and Julia Topolcic with
   their rendition of "Nerds in Paradise" on a pink T-shirt.





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   Sometimes, the social event is a computer or high-tech related event.
   At the Boston IETF, for example, the social was dinner at the
   Computer Museum.  Other times, the social might be a dinner cruise or
   a trip to an art gallery.

   Newcomers to the IETF are encouraged to attend the social event.
   Everyone is encouraged to wear their name tags.  The social event is
   designed to give people a chance to meet on a social, rather than
   technical, level.


Agenda

   The agenda for the IETF meetings is a very fluid thing.  It is sent,
   in various forms, to the IETF announcement list three times prior to
   the meeting.  The final agenda is included in the registration
   packets.  Of course, "final" in the IETF doesn't mean the same thing
   as it does elsewhere in the world.  The final agenda is simply the
   version that went to the printers.

   The Secretariat will announce agenda changes during the morning
   plenary sessions.  Changes will also be posted on the bulletin board
   near the IETF registration desk (not the hotel registration desk).

   Assignments for breakout rooms (where the working groups and BOFs
   meet) and a map showing the room locations make up the at-a-glance
   sheet (included in the registration packets).  Room assignments are
   as flexible as the agenda.  Some working groups meet multiple times
   during a meeting and every attempt is made to have a working group
   meet in the same room each session.  Room assignment changes are not
   necessarily permanent for the week.  Always check the at-a-glance
   first, then the bulletin board.  When in doubt, check with a member
   of the Secretariat at the registration desk.


Other General Things

   The opening plenary on Monday morning is the most heavily attended
   session.  It is where important introductory remarks are made, so
   people are encouraged to attend.

   The IETF Secretariat, and IETFers in general, are very approachable.
   Never be afraid to approach someone and introduce yourself.  Also,
   don't be afraid to ask questions, especially when it comes to jargon
   and acronyms!






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   Hallway conversations are very important.  A lot of very good work
   gets done by people who talk together between meetings and over
   lunches and dinners.  Every minute of the IETF can be considered work
   time (much to some people's dismay).

   A "bar BOF" is an unofficial get-together, usually in the late
   evening, during which a lot of work gets done over drinks.

   It's unwise to get between a hungry IETFer (and there isn't any other
   kind) and coffee break brownies and cookies, no matter how
   interesting a hallway conversation is.

   IETFers are fiercely independent.  It's safe to question opinions and
   offer alternatives, but don't expect an IETFer to follow orders.

   The IETF, and the plenary sessions in particular, are not places for
   vendors to try to sell their wares.  People can certainly answer
   questions about their company and its products, but bear in mind that
   the IETF is not a trade show.  This does not preclude people from
   recouping costs for IETF related t-shirts, buttons and pocket
   protectors.

   There is always a "materials distribution table" near the
   registration desk.  This desk is used to make appropriate information
   available to the attendees (e.g., copies of something discussed in a
   working group session, description of on-line IETF-related
   information, etc.).  Please check with the Secretariat before placing
   materials on the desk; the Secretariat has the right to remove
   material that they feel is not appropriate.


Registration Bullets

   Registration is such an important topic that it's in this RFC twice!
   This is the "very important registration bullets" section.

   o  To attend an IETF meeting you have to register and you have to pay
      the registration fee.

   o  All you need to do to be registered is to send in a completed
      registration form.

   o  You may register by mail, e-mail or fax.  Generally, e-mail and
      fax registration forms will be accepted until 13:00 US/Eastern on
      the Thursday before the meeting.

   o  You may preregister and pay, preregister and pay later,
      preregister and pay on-site, or register and pay on-site.



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   o  To get the lower registration fee, you must register by the early
      registration deadline (about one month before the meeting).  You
      can still pay later or on-site.

   o  If you don't register by the early registration deadline, a late
      fee is added.

   o  Everyone pays the same fees.  There are no educational or group
      discounts.  There are no discounts for attending only part of the
      week.

   o  Register only ONE person per registration form.  Substitutions are
      NOT allowed.

   o  You may register then pay later, but you may not pay then register
      later.  Payment MUST be accompanied by a completed registration
      form.

   o  Purchase orders are NOT accepted.  DD Form 1556 is accepted.
      Invoice for payment cannot be accepted.

   o  Refunds are subject to a US$20 service charge.  Late fees will not
      be refunded.

   o  The registration fee covers Sunday evening reception (cash bar), a
      daily continental breakfast and daily coffee breaks.


Mailing Lists and Archives

   As previously mentioned, the IETF announcement and discussion mailing
   lists are the central mailing lists for IETF activities.  However,
   there are many other mailing lists related to IETF work.  For
   example, every working group has its own discussion list.  In
   addition, there are some long-term technical debates which have been
   moved off of the IETF list onto lists created specifically for those
   topics.  It is highly recommended that everybody follow the
   discussions on the mailing lists of the working groups which they
   wish to attend.  The more work that is done on the mailing lists, the
   less work that will need to be done at the meeting, leaving time for
   cross pollination (i.e., attending working groups outside one's
   primary area of interest in order to broaden one's perspective).

   The mailing lists also provide a forum for those who wish to follow,
   or contribute to, the working groups' efforts, but cannot attend the
   IETF meetings.





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RFC 1718                    The Tao of IETF                November 1994


   All IETF discussion lists have a "-request" address which handles the
   administrative details of joining and leaving the list.  It is
   generally frowned upon when such administrivia appears on the
   discussion mailing list.

   Most IETF discussion lists are archived.  That is, all of the
   messages sent to the list are automatically stored on a host for
   anonymous FTP access.  To find out where a particular list is
   archived, send a message to the list's "-request" address, NOT to the
   list itself.


Important E-mail Addresses

   There are some important IETF e-mail addresses with which everyone
   should be familiar.  They are all located at "cnri.reston.va.us"
   (e.g., "[e-mail]").  To personalize things, the
   names of the Secretariat staff who currently respond to the messages
   are given for each address.

   o ietf-info         general queries about the IETF - Cynthia Clark,
                       Debra Legare, John Stewart, and Megan Walnut

   o ietf-rsvp         queries about meeting locations and fees,