rfc2727.txt

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RFC 2727                 IAB and IESG Selection            February 2000


3.  Nominating Committee Selection

   The following set of rules apply to the creation of the nominating
   committee and the selection of its members.

   (1)  The committee comprises at least a non-voting Chair, 10 voting
        volunteers, and 3 non-voting liaisons.

      Any committee member may propose the addition of a non-voting
      advisor to participate in some or all of the deliberations of the
      committee.  The addition must be approved by both the voting and
      non-voting members of the committee according to its established
      voting mechanism.  Advisors participate as individuals.

      Any committee member may propose the addition of a non-voting
      liaison from other unrepresented organizations to participate in
      some or all of the deliberations of the committee.  The addition
      must be approved by both the voting and non-voting members of the
      committee according to its established voting mechanism.  Liaisons
      participate as representatives of their respective organizations.

      Advisors and liaisons must meet the usual requirements for
      membership in the nominating committee.  In the case of liaisons
      the requirements apply to the organization not to the individual.

   (2)  The Internet Society President appoints the non-voting Chair,
        who must meet the usual requirements for membership in the
        nominating committee.

      The nominating committee Chair must agree to invest the time
      necessary to ensure that the nominating committee completes its
      assigned duties and to perform in the best interests of the IETF
      community in that role.

   (3)  The Chair obtains the list of IESG and IAB positions to be
        reviewed and publishes it along with a solicitation for names of
        volunteers from the IETF community willing to serve on the
        nominating committee.

      The list of open positions is published with the solicitation to
      facilitate community members choosing between volunteering for an
      open position and volunteering for the nominating committee.

      The list and solicitation must be publicized using at least the
      same mechanism used by the IETF secretariat for its announcements.

   (4)  Members of the IETF community must have attended at least 2 of
        the last 3 IETF meetings in order to volunteer.



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RFC 2727                 IAB and IESG Selection            February 2000


   (5)  Internet Society Board of Trustees, sitting members of the IAB,
        and sitting members of the IESG may not volunteer.

   (6)  The Chair announces the pool of volunteers from which the 10
        voting volunteers will be randomly selected.

      The announcement must be made using at least the same mechanism
      used by the IETF secretariat for its announcements.

   (7)  The Chair randomly selects the 10 voting volunteers from the
        pool of names of volunteers using a method that can be
        independently verified to be unbiased and fair.

      A method is fair if each eligible volunteer is equally likely to
      be selected.  A method is unbiased if no one can influence its
      outcome in favor of a specific outcome.

      The method must include an announcement of an enumerated list of
      the pool of names together with the specific algorithm for how
      names will be chosen from the list.  The output of the selection
      algorithm must depend on random data whose value is not known at
      the time the list and algorithm are announced.

      One possible method is described in [1].

      All announcements must be made using at least the mechanism used
      by the IETF secretariat for its announcements.

   (8)  The sitting IAB and IESG members each appoint a non-voting
        liaison to the nominating committee from their current
        membership who are not sitting in an open position.

   (9)  The Chair of the prior year's nominating committee serves as a
        non-voting liaison.

      The prior year's Chair may select a designee from a pool composed
      of the voting members of the prior year's committee and all prior
      Chairs if the Chair is unavailable.  If the prior year's Chair is
      unavailable and is unable or unwilling to make such a designation
      in a timely fashion, the Chair of the current committee may do so.

      Selecting a prior year's committee member as the designee permits
      the experience of the prior year's deliberations to be readily
      available to the current committee.  Selecting an earlier prior
      year Chair as the designee permits the experience of being a Chair
      as well as that Chair's committee deliberations to be readily
      available to the current committee.




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RFC 2727                 IAB and IESG Selection            February 2000


4.  Nominating Committee Operation

   The following rules apply to the operation of the nominating
   committee.  If necessary, a paragraph discussing the interpretation
   of each rule is included.

   The rules are organized approximately in the order in which they
   would be invoked.

   The term nominee refers to an individual under consideration by the
   nominating committee.  The term candidate refers to a nominee that
   has been selected by the nominating committee to be considered for
   confirmation by a confirming body.  A confirmed candidate is a
   candidate that has been reviewed and approved by a confirming body.

   (1)  All rules and special circumstances not otherwise specified are
        at the discretion of the committee.

      Exceptional circumstances will occasionally arise during the
      normal operation of the nominating committee.  This rule is
      intended to foster the continued forward progress of the
      committee.

      Any member of the committee may propose a rule for adoption by the
      committee.  The rule must be approved by both the voting and non-
      voting members of the committee according to its established
      voting mechanism.

      All members of the committee should consider whether the exception
      is worthy of mention in the next revision of this document and
      followup accordingly.

   (2)  The Chair must establish and publicize milestones, which must
        include at least a call for nominations.

      There is a defined time period during which the selection and
      confirmation process must be completed.  The Chair must establish
      a set of milestones which, if met in a timely fashion, will result
      in the completion of the process on time.  The Chair should allow
      time for iterating the activities of the committee if one or more
      candidates is not confirmed.

      The milestones must be publicized using at least the same
      mechanism used by the IETF secretariat for its announcements.







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RFC 2727                 IAB and IESG Selection            February 2000


   (3)  The Chair must establish a voting mechanism.

      The committee must be able to objectively determine when a
      decision has been made during its deliberations.  The criteria for
      determining closure must be established and known to all members
      of the nominating committee.

   (4)  At least a quorum of committee members must participate in a
        vote.  A quorum comprises at least 7 voting members.

   (5)  The Chair may establish a process by which a member of the
        nominating committee may be recalled.

      The process, if established, must be agreed to by a 3/4 majority
      of the members of the nominating committee, including the non-
      voting members since they would be subject to the same process.

   (6)  All members of the nominating committee may participate in all
        deliberations.

      The emphasis of this rule is that no member, whether voting or
      non-voting, can be explicitly excluded from any deliberation.
      However, a member may individually choose not to participate in a
      deliberation.

   (7)  The Chair announces the open positions to be reviewed and the
        call for nominees.

      The call for nominees must include a request for comments
      regarding the past performance of incumbents, which will be
      considered during the deliberations of the nominating committee.

      The announcements must be publicized using at least the same
      mechanism used by the IETF secretariat for its announcements.

   (8)  Any member of the IETF community may nominate any member of the
        IETF community for any open position.

      A self-nomination is permitted.

   (9)  Nominating committee members must not be nominees.

      To be a nominee is to enter the process of being selected as a
      candidate and confirmed.  Nominating committee members are not
      eligible to be considered for filling any open position.  They
      become ineligible as soon as their role is announced to the IETF
      community and they remain ineligible for the duration of this
      nominating committee's term.



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RFC 2727                 IAB and IESG Selection            February 2000


   (10) Members of the IETF community who were recalled from any IESG or
        IAB position during the previous two years must not be nominees.

   (11) The nominating committee selects candidates based on its
        understanding of the IETF community's consensus of the
        qualifications required to fill the open positions.

      The intent of this rule is to ensure that the nominating committee
      consults with a broad base of the IETF community for input to its
      deliberations.

      The consultations are permitted to include a slate of nominees, if
      all parties to the consultation agree to observe customary and
      reasonable rules of confidentiality.

      A broad base of the community should include the existing members
      of the IAB and IESG, especially sitting members who share
      responsibilities with open positions, e.g., co-Area Directors.

   (12) Nominees should be advised that they are being considered and
        must consent to their nomination prior to being confirmed.

      The nominating committee should help nominees provide
      justification to their employers.

      A nominee's consent must be written (email is acceptable) and
      include a commitment to provide the resources necessary to fill
      the open position and an assurance that the nominee will perform
      the duties of the position for which they are being considered in
      the best interests of the IETF community.

   (13) The nominating committee advises the confirming bodies of their
        candidates, specifying a single candidate for each open position
        and a testament as to how each candidate meets the
        qualifications of an open position.

      The testament may include a brief resume of the candidate and a
      summary of the deliberations of the nominating committee.

   (14) With respect to any action to be taken in the context of
        notifying and announcing confirmed candidates, and notifying
        rejected nominees and candidates, the action must be valid
        according to all of the rules specified below prior to its
        execution.







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RFC 2727                 IAB and IESG Selection            February 2000