rfc2027.txt

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Network Working Group                                         J. Galvin
Request for Comments: 2027                                  CommerceNet
BCP: 10                                                    October 1996
Category: Best Current Practice


       IAB and IESG Selection, Confirmation, and Recall Process:
           Operation of the Nominating and Recall Committees


Status of this Memo

   This document specifies an Internet Best Current Practices for the
   Internet Community, and requests discussion and suggestions for
   improvements.  Distribution of this memo is unlimited.

Abstract

   The process by which the members of the IAB and IESG are selected,
   confirmed, and recalled has been exercised four times since its
   formal creation.  The evolution of the process has relied principally
   on oral tradition as a means by which the lessons learned could be
   passed on to successive committees.  This document is a self-
   consistent, organized compilation of the process as it is known
   today.

Table of Contents

   1 Introduction ................................................    1
   2 General .....................................................    3
   3 Nominating Committee Selection...............................    6
   4 Nominating Committee Operation...............................    7
   5 Member Recall ...............................................   10
   6 Security Considerations .....................................   11
   7 Editor's Address ............................................   11

1.  Introduction

   By 1992, many aspects of the operation of the Internet Architecture
   Board (IAB), Internet Engineering Task Force (IETF), and the Internet
   Engineering Steering Group (IESG) had been reviewed and changes were
   being implemented.  Included in those changes was the process by
   which members of the IAB and IESG are selected, confirmed, and
   recalled.  Since 1992, the process of selection and confirmation has
   been exercised four times: 1992, 1993, 1994, and 1995.  The recall
   process has not been exercised.





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   A single paragraph in RFC1602 is the extent to which the process has
   been formally recorded to date.  Informally, following the 1992
   exercise of the process, an internet draft was distributed recording
   many of the details of the operation of that first nominating
   committee.  In addition, in both 1994 and 1995, the POISED working
   group met, which facilitated the "oral tradition" transference of the
   selection and confirmation process lessons learned, including the
   email archives of the working group mailing list.  This document is a
   self-consistent, organized compilation of the process as described by
   each of these sources.

   The process described here includes only items for which the
   consensus of those participating in the various discussions was
   easily recognized.  As a result, two assumptions are made.

   (1)  The Internet Research Task Force (IRTF) and Internet
        Research Steering Group (IRSG) are not a part of the process
        described here.

   (2)  The organization (and re-organization) of the IESG is not a
        part of the process described here.

   In addition, this document specifies time frames for which the frame
   of reference is IETF meetings.  The time frames assume that the IETF
   meets at least once per year with that meeting occurring during the
   North American Spring time, i.e., the IETF meets at least on or about
   March of each year.

   The remainder of this document is divided into four major topics as
   follows.

   General
        This a set of rules and constraints that apply to the
        selection and confirmation process as a whole.

   Nominating Committee Selection
        This is the process by which volunteers from the IETF
        community are recognized to serve on the committee that
        nominates candidates to serve on the IESG and IAB.

   Nominating Committee Operation
        This is the set of principles, rules, and constraints
        that guide the activities of the nominating committee,
        including the confirmation process.







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   Member Recall
        This is the process by which the behavior of a sitting
        member of the IESG or IAB may be questioned, perhaps
        resulting in the removal of the sitting member.

2.  General

   The following set of rules apply to the selection and confirmation
   process as a whole.  If necessary, a paragraph discussing the
   interpretation of each rule is included.

   (1)  The principal function of the nominating committee is to
        recruit and nominate candidates for open IESG and IAB
        positions.

        The nominating committee does not select the open positions
        to be filled; it is instructed as to which positions to fill.
        At a minimum, the nominating committee will be given the title
        of the position to be filled.  The nominating committee may be
        given a desirable set of qualifications for the candidates
        nominated to fill a position.  The nominating committee does not
        confirm its candidates; it presents its candidates to the
        appropriate confirming body as indicated below.

   (2)  The annual selection and confirmation process is expected to be
        completed within 3 months.

        The annual selection and confirmation process is expected to be
        completed one month prior to the friday of the week before the
        Spring IETF.  It is expected to begin 4 months prior to the
        friday of the week before the Spring IETF.

   (3)  One-half of each of the then current IESG and IAB positions is
        selected to be refilled each year.

        A given position is selected every other year.  The intent is to
        replace no more than 50% of the sitting IESG and IAB members in
        any one year.

        A position may be refilled with its sitting member, if the
        sitting member is nominated by the nominating committee.

   (4)  Confirmed candidates are expected to serve at least a 2 year
        term.

        All member terms end during the Spring IETF meeting
        corresponding to the end of the term for which they were
        confirmed.  The term ends no later than the second to last



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        day and no sooner than the Open Plenary session of the Spring
        IETF, as determined by the mutual agreement of the confirmed
        candidate and the currently sitting member.  The term begins no
        later than the last day and no sooner than the Open Plenary
        session of the Spring IETF meeting, as determined by the mutual
        agreement of the confirmed candidate and the currently sitting
        member.

   (5)  Mid-term IESG vacancies are filled by the same rules as
        documented here with four qualifications.  First, the most
        recently constituted nominating committee is reconvened to
        nominate a candidate to fill the vacancy.  Second, the
        selection and confirmation process is expected to be completed
        within 1 month, with a prorated time period for all other time
        periods not otherwise specified.  Third, the confirming body
        has two weeks from the day it is notified of a candidate to
        reject the candidate, otherwise the candidate is assumed to
        have been confirmed.  Fourth, the term of the confirmed
        candidate will be either:

   a.   the remainder of the term of the open position if that remainder
        is not less than one year.

   b.   the remainder of the term of the open position plus the next
        2 year term if that remainder is less than one year.

   (6)  Mid-term IAB vacancies are filled by the same rules as
        documented here with four qualifications.  First, the most
        recently constituted nominating committee is reconvened to
        nominate a candidate to fill the vacancy.  Second, the selection
        and confirmation process is expected to be completed within
        1 month, with a prorated time period for all other time periods
        not otherwise specified.  Third, the confirming body has two
        weeks from the day it is notified of a candidate to reject the
        candidate, otherwise the candidate is assumed to have been
        confirmed.  Fourth, the term of the confirmed candidate will
        be either:

   a.   the remainder of the term of the open position if that remainder
        is not less than one year.

   b.   the remainder of the term of the open position plus the next
        2 year term if that remainder is less than one year.

   (7)  All deliberations and supporting information of all the
        participants in the selection and confirmation process are
        private. The nominating committee and confirming body members
        will be exposed to confidential information as a result of



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        their deliberations, their interactions with those they consult,
        and from nominees who provide requested supporting information.
        All members and all other participants are expected to handle
        this information in a manner consistent with its sensitivity.

   (8)  Unless otherwise specified, the advise and consent model is used
        throughout the process.  This model is characterized as follows.

   a.   The IETF Executive Director advises the nominating committee of
        the IESG and IAB positions to be refilled.

   b.   The nominating committee selects candidates and advises the
        confirming bodies of them.

   c.   The sitting IAB members review the IESG candidates, consenting
        to some, all, or none.

        If all of the candidates are confirmed, the job of the
        nominating committee with respect to filling the open IESG
        positions is considered complete.  If some or none of the
        candidates are confirmed, the nominating committee must
        reconvene to select alternate candidates for the rejected
        candidates.  Any additional time required by the nominating
        committee should not exceed its maximum time allotment.

   d.   The Internet Society Board of Trustees reviews the IAB
        candidates, consenting to some, all, or none.

        If all of the candidates are confirmed, the job of the
        nominating committee with respect to filling the open IAB
        positions is considered complete.  If some or none of the
        candidates are confirmed, the nominating committee must
        reconvene to select alternate candidates for the rejected
        candidates.  Any additional time required by the nominating
        committee should not exceed its maximum time allotment.

   e.   The confirming bodies decide their consent according to a
        mechanism of their own choosing, which must ensure that at
        least one-half of the sitting members agree with the
        decision.

        At least one-half of the sitting members of the confirming
        bodies must agree to either confirm or reject each individual
        nominee. The agreement must be decided within a reasonable
        timeframe.  The agreement may be decided by conducting a
        formal vote, by asserting consensus based on informal
        exchanges (email), or by whatever mechanism is used to
        conduct the normal business of the confirming body.



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3.  Nominating Committee Selection

   The following set of rules apply to the creation of the nominating
   committee and the selection of its members.

(1)  The committee is comprised of at least a non-voting Chair, 10
     voting volunteers, and 2 non-voting liaisons.

     A Chair is permitted to invite additional non-voting advisors to
     participate in some or all of the deliberations of the committee.

(2)  The Internet Society President appoints the non-voting Chair, who
     must meet the usual requirements for membership in the nominating
     committee.

     The nominating committee Chair must agree to invest the time
     necessary to complete the duties of the nominating committee
     and to perform in the best interests of the IETF community
     during the performance of those duties.

(3)  The Chair obtains the list of IESG and IAB positions to be
     refilled and publishes it along with a solicitation for
     names of volunteers from the IETF community willing to
     serve on the nominating committee.