📄 answer.htm

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<TITLE>The Answering Machine</TITLE>
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<H2><A NAME="answer"></A>The Answering Machine</H2>

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<P>What if somebody calls you with <i>Speak Freely</i> when
you're not at the computer?  No problem!  Enable the built-in
answering machine, and everything will be saved for replay when
you return.</P>

<P>The answering machine is initially disabled.  To activate
it, bring up the answering machine dialogue with the
Connection/Answering Machine menu item and use the "Browse"
button to specify a message file.  This file should usually be
kept on your hard disc; if you keep it on a RAM drive, all
messages will be lost if you reboot the system or suffer a
power outage.</P>

<P>After selecting a message file name, check the "Record
incoming messages" box and press "Close"; all subsequent
messages will be saved in the message file.  You can review the
messages at any time by opening the Connection/Answering
Machine dialogue.  The Next, Previous, and Play buttons
function in the obvious fashion.  Rewind returns to the start
of the recorded messages.  When you're done replaying messages,
press "Erase All" to delete all the messages on the answering
machine and reclaim the disc space used to store them. 
Incoming messages are stored in a <tt>.SFM</tt> format file
specific to <i>Speak Freely</i> and cannot be played with other
audio tools.</P>

<P>If you would like to save an important message to a <tt>.WAV</tt>
file, click the "Next" or "Previous" button until the desired
message shows up, and click on the "Save Message" button,
browse to the directory where you want to save the message, and
enter a file name in which to save it.  The "Save All" button works
the same way, except that it saves all of the messages in a single
<tt>.WAV</tt> file.</P>

<P>If you'd like to send an outgoing greeting message, use
Sound Recorder or an equivalent tool to record the message in a
<tt>.WAV</tt> file, then use the "Browse" button to select it as
your Outgoing Message File.  If the tool you use to record the
outgoing message gives you the choice, it's best to record the
message as a monaural (one-channel) file with 8000 16-bit
samples per second.  <i>Speak Freely</i> delays sending the
outgoing message until after the incoming message is recorded
so that users with <A HREF="hardduplex.htm">half-duplex</A>
audio hardware won't lose the message, as would occur were it
to arrive while they were still sending.  Even so, there's no
guarantee a half-duplex user will receive the outgoing message.</P>

<P>The "Clear" buttons allow you to disable the outgoing
message and/or incoming message file.  Clearing the incoming
message file completely disables the Answering Machine.</P>

<p>
The three buttons below the message information box allow you to
attempt to return calls in three different ways.  The "Call IP
Address" button opens a connection to the caller's numeric
Internet Protocol (IP) address.  Use this button to return calls
to users with fixed addresses.  Users with addresses which change
every time they connect to the Internet cannot be contacted
this way unless they happen to still be using the same address
as they had at the time the message was left.

<p>
The "Call Host Name" button is similar, but looks up the user's
host name to obtain the address for the connection.  In most
cases this is equivalent to contacting the IP address and will
not work for users with dynamic addresses, but some users employ
services which give them a fixed host name which tracks their
dynamic IP address; this button permits you to contact such users
even if their IP address has changed since the message was left.
If the user's host name could not be determined, this button
will be disabled.

<p>
The "Look Up" button launches a "Look Who's Listening"
<a href="lwl_ask.htm">Phonebook/Search</a> for the user's
E-mail address (or other identity, as specified in the
<a href="lwl_tell.htm">Phonebook/Edit Listing</a> dialogue).
If the Phonebook/Search dialogue is not currently displayed,
it is automatically opened and the search launched.  If the
dialogue is already open, the E-mail address is entered in
the "User" field and a new search performed.  If the user is
found on-line, you may use the "Connect" button in the
Search dialogue to open a connection.  If the user who left
the message did not specify an E-mail address or equivalent
identity, the "Look Up" button will be disabled.

<p>
The Options/<a href="winmodes.htm">Window Display Modes</a> menu
allows you to configure <i>Speak Freely</i> to automatically open and
launch the answering machine dialogue when a new message
arrives, and/or display an icon on the taskbar which blinks a
notification when one or more new messages are waiting.

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