📄 rfc2418.txt
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circumstances warrant such an intervention. The Chair's responsibility encompasses at least the following: Ensure WG process and content management The Chair has ultimate responsibility for ensuring that a working group achieves forward progress and meets its milestones. The Chair is also responsible to ensure that the working group operates in an open and fair manner. For some working groups, this can be accomplished by having the Chair perform all management-related activities. In other working groups -- particularly those with large or divisive participation -- it is helpful to allocate process and/or secretarial functions to other participants. Process management pertains strictly to the style of working group interaction and not to its content. It ensures fairness and detects redundancy. The secretarial function encompasses document editing. It is quite common for a workingBradner Best Current Practice [Page 16]RFC 2418 Working Group Guidelines September 1998 group to assign the task of specification Editor to one or two participants. Sometimes, they also are part of the design team, described below. Moderate the WG email list The Chair should attempt to ensure that the discussions on this list are relevant and that they converge to consensus agreements. The Chair should make sure that discussions on the list are summarized and that the outcome is well documented (to avoid repetition). The Chair also may choose to schedule organized on- line "sessions" with agenda and deliverables. These can be structured as true meetings, conducted over the course of several days (to allow participation across the Internet). Organize, prepare and chair face-to-face and on-line formal sessions. Plan WG Sessions The Chair must plan and announce all WG sessions well in advance (see section 3.1). Communicate results of sessions The Chair and/or Secretary must ensure that minutes of a session are taken and that an attendance list is circulated (see section 3.1). Immediately after a session, the WG Chair MUST provide the Area Director with a very short report (approximately one paragraph, via email) on the session. Distribute the workload Of course, each WG will have participants who may not be able (or want) to do any work at all. Most of the time the bulk of the work is done by a few dedicated participants. It is the task of the Chair to motivate enough experts to allow for a fair distribution of the workload. Document development Working groups produce documents and documents need authors. The Chair must make sure that authors of WG documents incorporate changes as agreed to by the WG (see section 6.3).Bradner Best Current Practice [Page 17]RFC 2418 Working Group Guidelines September 1998 Document publication The Chair and/or Document Editor will work with the RFC Editor to ensure document conformance with RFC publication requirements [5] and to coordinate any editorial changes suggested by the RFC Editor. A particular concern is that all participants are working from the same version of a document at the same time. Document implementations Under the procedures described in [1], the Chair is responsible for documenting the specific implementations which qualify the specification for Draft or Internet Standard status along with documentation about testing of the interoperation of these implementations.6.2. WG Secretary Taking minutes and editing working group documents often is performed by a specifically-designated participant or set of participants. In this role, the Secretary's job is to record WG decisions, rather than to perform basic specification.6.3. Document Editor Most IETF working groups focus their efforts on a document, or set of documents, that capture the results of the group's work. A working group generally designates a person or persons to serve as the Editor for a particular document. The Document Editor is responsible for ensuring that the contents of the document accurately reflect the decisions that have been made by the working group. As a general practice, the Working Group Chair and Document Editor positions are filled by different individuals to help ensure that the resulting documents accurately reflect the consensus of the working group and that all processes are followed.6.4. WG Facilitator When meetings tend to become distracted or divisive, it often is helpful to assign the task of "process management" to one participant. Their job is to oversee the nature, rather than the content, of participant interactions. That is, they attend to the style of the discussion and to the schedule of the agenda, rather than making direct technical contributions themselves.Bradner Best Current Practice [Page 18]RFC 2418 Working Group Guidelines September 19986.5. Design teams It is often useful, and perhaps inevitable, for a sub-group of a working group to develop a proposal to solve a particular problem. Such a sub-group is called a design team. In order for a design team to remain small and agile, it is acceptable to have closed membership and private meetings. Design teams may range from an informal chat between people in a hallway to a formal set of expert volunteers that the WG chair or AD appoints to attack a controversial problem. The output of a design team is always subject to approval, rejection or modification by the WG as a whole.6.6. Working Group Consultant At the discretion of the Area Director, a Consultant may be assigned to a working group. Consultants have specific technical background appropriate to the WG and experience in Internet architecture and IETF process.6.7. Area Director Area Directors are responsible for ensuring that working groups in their area produce coherent, coordinated, architecturally consistent and timely output as a contribution to the overall results of the IETF.7. Working Group Documents7.1. Session documents All relevant documents to be discussed at a session should be published and available as Internet-Drafts at least two weeks before a session starts. Any document which does not meet this publication deadline can only be discussed in a working group session with the specific approval of the working group chair(s). Since it is important that working group members have adequate time to review all documents, granting such an exception should only be done under unusual conditions. The final session agenda should be posted to the working group mailing list at least two weeks before the session and sent at that time to agenda@ietf.org for publication on the IETF web site.7.2. Internet-Drafts (I-D) The Internet-Drafts directory is provided to working groups as a resource for posting and disseminating in-process copies of working group documents. This repository is replicated at various locations around the Internet. It is encouraged that draft documents be postedBradner Best Current Practice [Page 19]RFC 2418 Working Group Guidelines September 1998 as soon as they become reasonably stable. It is stressed here that Internet-Drafts are working documents and have no official standards status whatsoever. They may, eventually, turn into a standards-track document or they may sink from sight. Internet-Drafts are submitted to: internet-drafts@ietf.org The format of an Internet-Draft must be the same as for an RFC [2]. Further, an I-D must contain: - Beginning, standard, boilerplate text which is provided by the Secretariat on their web site and in the ftp directory; - The I-D filename; and - The expiration date for the I-D. Complete specification of requirements for an Internet-Draft are found in the file "1id-guidelines.txt" in the Internet-Drafts directory at an Internet Repository site. The organization of the Internet-Drafts directory is found in the file "1id-organization" in the Internet-Drafts directory at an Internet Repository site. This file also contains the rules for naming Internet-Drafts. (See [1] for more information about Internet-Drafts.)7.3. Request For Comments (RFC) The work of an IETF working group often results in publication of one or more documents, as part of the Request For Comments (RFCs) [1] series. This series is the archival publication record for the Internet community. A document can be written by an individual in a working group, by a group as a whole with a designated Editor, or by others not involved with the IETF. NOTE: The RFC series is a publication mechanism only and publication does not determine the IETF status of a document. Status is determined through separate, explicit status labels assigned by the IESG on behalf of the IETF. In other words, the reader is reminded that all Internet Standards are published as RFCs, but NOT all RFCs specify standards [4].7.4. Working Group Last-Call When a WG decides that a document is ready for publication it may be submitted to the IESG for consideration. In most cases the determination that a WG feels that a document is ready for publication is done by the WG Chair issuing a working group Last- Call. The decision to issue a working group Last-Call is at the discretion of the WG Chair working with the Area Director. A working group Last-Call serves the same purpose within a working group thatBradner Best Current Practice [Page 20]RFC 2418 Working Group Guidelines September 1998 an IESG Last-Call does in the broader IETF community (see [1]).7.5. Submission of documents Once that a WG has determined at least rough consensus exists within the WG for the advancement of a document the following must be done: - The version of the relevant document exactly as agreed to by the WG MUST be in the Internet-Drafts directory. - The relevant document MUST be formatted according to section 7.3. - The WG Chair MUST send email to the relevant Area Director. A copy of the request MUST be also sent to the IESG Secretariat. The mail MUST contain the reference to the document's ID filename, and the action requested. The copy of the message to the IESG Secretariat is to ensure that the request gets recorded by the Secretariat so that they can monitor the progress of the document through the process. Unless returned by the IESG to the WG for further development, progressing of the document is then the responsibility of the IESG. After IESG approval, responsibility for final disposition is the joint responsibility of the RFC Editor, the WG Chair and the Document Editor.8. Review of documents The IESG reviews all documents submitted for publication as RFCs. Usually minimal IESG review is necessary in the case of a submission from a WG intended as an Informational or Experimental RFC. More extensive review is undertaken in the case of standards-track documents. Prior to the IESG beginning their deliberations on standards-track documents, IETF Secretariat will issue a "Last-Call" to the IETF mailing list (see [1]). This Last Call will announce the intention of the IESG to consider the document, and it will solicit final comments from the IETF within a period of two weeks. It is important to note that a Last-Call is intended as a brief, final check with the Internet community, to make sure that no important concerns have been missed or misunderstood. The Last-Call should not serve as a more
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