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<H1 ALIGN="CENTER"><FONT COLOR="#000077">Microsoft® Access 97 Quick Reference</FONT></H1>
<H2><FONT COLOR="#000077"><B>Dedication</B></FONT></H2>
<P><I>To my sons Danny and Jimmy. You give me joy and an incentive to work.</I>
<H2><FONT COLOR="#000077"><B>About the Author</B></FONT></H2>
<P><B>Rick Winter </B>is a Senior Partner at PRW Computer Training and Services.
Rick is a Microsoft Certified Trainer and Certified Professional for Access and has
trained thousands of adults on personal computers. He is lead author of <I>Special
Edition Using Microsoft Office 97 </I>and <I>Special Edition Using Microsoft Office
Professional for Windows 95</I>; co-author of Que's <I>Excel for Windows SureSteps</I>,
<I>Look Your Best with Excel</I> and <I>Q&A QueCards</I>. He has also contributed
to over 20 books for Que. Rick is the revision script writer for <I>Video Professor
Lotus 1-2-3 Version 2.2 and 3.0 Level I</I> and <I>Lotus 1-2-3 Version 2.2 and 3.0
Level II</I>, and script writer for <I>Video Professor Lotus 1-2-3 Version 2.2 and
3.0 Level III</I>. Rick is past president and currently involved with Information
Systems Trainers, a professional training organization based in Denver, Colorado
(<A HREF="http://www.istrn.org"><B>http://www.istrn.org</B></A>). Rick has a B.A.
from Colorado College and an M.A. from University of Colorado at Denver.
<H2><FONT COLOR="#000077"><B>Acknowledgments</B></FONT></H2>
<P>Thank you to Joyce Nielsen for providing fast responses to my questions and for
surviving one of the other books in this series (the <I>Excel 97 Quick Reference</I>).
Thank you to my sister and fellow author, Patty Winter, for providing backup when
I was swamped with this book and for giving me a head start by creating the Word
book in this series.</P>
<P>I would also like to thank the folks at Que and Verly & Nelson Associates.
Special thanks especially go to Dana Coe, Angie Wethington, Brian Sweany, Lisa Gebken,
Donna Nelson, and Darlin Verly for giving me the opportunity to write this book,
for catching my mistakes, and for making the book much better than it would have
been without their help.</P>
<P>One last special thanks, to my wife (and our bookkeeper) Karen. She keeps my life
organized and is supportive, even when I'm working late nights to meet a deadline
and the office/house is dishelveled by another Que book.
<H2><FONT COLOR="#000077"><B>We'd Like to Hear from You!</B></FONT></H2>
<P>As part of our continuing effort to produce books of the highest possible quality,
Que would like to hear your comments. To stay competitive, we <I>really</I> want
you, as a computer book reader and user, to let us know what you like or dislike
most about this book or other Que products.</P>
<P>You can mail comments, ideas, or suggestions for improving future editions to
the address below, or send us a fax at (317) 581-4663. For the online inclined, Macmillan
Computer Publishing has a forum on CompuServe (type <B>GO QUEBOOKS </B>at any prompt)
through which our staff and authors are available for questions and comments. The
address of our Internet site is <A HREF="http://www.mcp.com"><B>http://www.mcp.com</B></A>
(World Wide Web).</P>
<P>In addition to exploring our forum, please feel free to contact me personally
to discuss your opinions of this book: I'm <B>73451,1220</B> on CompuServe, and <A
HREF="mailto:dcoe@que.mcp.com"><B>dcoe@que.mcp.com</B></A> on the Internet.</P>
<P>Thanks in advance--your comments will help us to continue publishing the best
books available on computer topics in today's market.</P>
<P>Dana Coe <BR>
Product Development Specialist <BR>
Que Corporation <BR>
201 W. 103rd Street <BR>
Indianapolis, Indiana <BR>
46290 USA
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To order other Que or Macmillan Computer Publishing books or products, please call
our Customer Service department at 800-428-5331.
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<H1 ALIGN="CENTER"><FONT COLOR="#000077">Introduction</FONT></H1>
<P>The <I>Microsoft Access 97 Quick Reference</I> is the latest in a series of comprehensive,
task-oriented references and details how to use the features and functionality of
Access 97. Compiled for the intermediate-to-advanced user who wants a concise, comprehensive
reference, the <I>Microsoft</I> <I>Access 97 Quick Reference</I> is loaded with detailed
instructions outlining important tasks you need to complete.</P>
<P>The <I>Microsoft Access 97 Quick Reference</I> presents the tasks and functions
most often sought by users of Access 97. The book also includes a comprehensive glossary
with many terms and definitions that refer to the newest features in Access 97.
<H2><FONT COLOR="#000077"><B>New Ways of Working</B></FONT></H2>
<P>Que's Quick References help the reader cover the most ground with the least amount
of hassle, and in a minimum of time! Tasks include steps that the reader can complete--usually
no more than five steps to any task.</P>
<P>The goal of the author is to help you get your work done in the least amount of
time, with a minimum of reading and learning. The author knows that your time is
valuable, and that you might not need to use some of the included tasks very often.
That's why each task in this book is written with economy in mind. The reader should
be able to recognize a need, take this book off the shelf and complete a task within
minutes; then put the book back on the shelf for future reference. It just doesn't
get any faster or easier.
<H2><FONT COLOR="#000077"><B>Expanded Coverage</B></FONT></H2>
<P>Unlike other low-cost references, Que's <I>Microsoft Access 97 Quick Reference</I>
covers every major functional element of Access 97. More importantly, each element
is covered separately, in its own dedicated section in this book. You can be confident
that this book covers a lot of ground. The <I>Microsoft Access 97 Quick Reference</I>
even includes the reference to Access functions that are the most useful.
<H2><FONT COLOR="#000077"><B>Who Should Read This Book?</B></FONT></H2>
<P>The <I>Microsoft Access 97 Quick Reference</I> is written for casual to advanced
computer users who need a fast reference to Access 97 tasks, functions, and features.
It is an ideal companion to Que's <I>Special Edition Using Microsoft Access 97</I>.
The Quick Reference size makes it ideal for travel.</P>
<P>If you are upgrading from Access 95 or Access 2, you will find this reference
useful for finding new features and looking up new ways of getting a job done. If
you are converting from other field data types--for example, dBASE, Paradox, or Btrieve--this
Quick Reference might be the right amount of instruction you need to transfer your
know-how investment to new products.</P>
<P>As a reference, this book is not intended to tutor learners. If you are just starting
to use Access software for the first time, or are a very casual user, you might want
to consider Que's <I>User-Friendly Using Microsoft Access 97</I> or <I>The Complete
Idiot's Guide to Microsoft Access 97</I> as a book to get you up to speed. For beginner
or very casual task reference, check out Que's <I>Easy Microsoft Access 97</I>. If
you want the most complete reference as well as tutorial and foundation information,
then you need Que's <I>Special Edition Using Microsoft Access 97</I>. This <I>Microsoft
Access 97 Quick Reference</I> makes an ideal companion to the comprehensive Special
Edition.
<H2><FONT COLOR="#000077"><B>Features of the <I>Access 97 Quick Reference</I></B></FONT></H2>
<P>If you take a moment to glance over the table of contents, you'll note that each
logical part of the Access 97 product has its own dedicated section in this book.
Topics are organized into working groups under each logical part of Access, with
related tasks sorted under each topic in alphabetical order. In some cases, tasks
have been specially sorted by the author when task grouping, sequencing, or relationships
indicate the order.
<H3><FONT COLOR="#000077"><B>Content Tuned to Your Needs</B></FONT></H3>
<P>You can't be expected to know everything; and yet, you don't have to be told everything
either. That's why the Quick References author has been given wide latitude in determining
what extra information you might find valuable to complete a task. By tuning the
presentation to your needs, you can spend less time sifting through background information
or cross- referencing related information just to be sure you're using a task appropriately.
For example, the author often indicates which <I>conditions</I> must exist in order
to complete a task. The author explains why one task is best to use over another--all
in very succinct text. Where it is obvious to you what conditions must exist or which
task is best, you won't be slowed by text telling you what you already know.
<H3><FONT COLOR="#000077"><B>Expert Advice</B></FONT></H3>
<P>Our expert author knows when a specific task is appropriate and when that task
should be avoided. For example, there is no point in making a bulleted list if only
one list item exists. This book tells you when a task is in order, and when you should
avoid using a task when it's out of context or is not appropriate at a specific location
in your document, database, or presentation. This expertise of the author transfers
directly to your work through this approach.
<H3><FONT COLOR="#000077"><B>Navigation and Steps</B></FONT></H3>
<P>Author expertise can also help keep tasks simple by including or eliminating steps
that guide you to where you enter information or perform an action. Tasks in this
book that do detail how to get where you're going do so because the author believes
that getting there is confusing for the reader.</P>
<P>In other cases, where your starting point is not relevant or where you are likely
to know where a menu or dialog box is located, the author keeps it simple by not
adding the navigational detail. The same assumptions apply where individual actions
can be compounded into a step. Beginners often need "baby steps" to avoid
confusion. The need for such care soon passes for most, and the user is better able
to work with a step that is a logical group of actions. The result is a more readable
set of steps.</P>
<P>The author has limited the length of commands and steps to just the words you
need to read to complete each task in a minimum of time. Intermediate users of Windows-based
applications rarely need to be told when to click the OK button!
<H3><FONT COLOR="#000077"><B>Expert Mentoring</B></FONT></H3>
<P>You also get background information, when appropriate, to the topic or task. Tasks
are often introduced so that your understanding of the real purpose of the task is
clarified. Although mentoring is best done through the full <I>Special Edition Using</I>
series, there are times when a little mentoring before a task greatly enhances the
understanding of that task or function. The author keeps this in mind while using
his extensive user experience to determine when to provide that reinforcing conceptual
information.
<H3><FONT COLOR="#000077"><B>A Comprehensive Glossary</B></FONT></H3>
<P>With the Internet awareness of the Microsoft Access 97 product comes a lot of
jargon that will be new to you. This book has a glossary of terms specific to who
you are and what you're doing. These terms are contained in various sections of the
book as italicized words. Look them up as you go along or scan for any terms that
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