rfc2282.txt

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Network Working Group                                           J. Galvin
Request for Comments: 2282                              eList eXpress LLC
BCP: 10                                                     February 1998
Obsoletes: 2027
Category: Best Current Practice


       IAB and IESG Selection, Confirmation, and Recall Process:
           Operation of the Nominating and Recall Committees

Status of this Memo

   This document specifies an Internet Best Current Practices for the
   Internet Community, and requests discussion and suggestions for
   improvements.  Distribution of this memo is unlimited.

Copyright Notice

   Copyright (C) The Internet Society (1998).  All Rights Reserved.

Abstract

   The process by which the members of the IAB and IESG are selected,
   confirmed, and recalled is specified.  The evolution of the process
   has relied principally on oral tradition as a means by which the
   lessons learned could be passed on to successive committees.  This
   document is a self-consistent, organized compilation of the process
   as it is known today.

Table of Contents

   1 Introduction .................................................    1
   2 General ......................................................    2
   3 Nominating Committee Selection ...............................    6
   4 Nominating Committee Operation ...............................    7
   5 Member Recall ................................................   11
   6 Changes From RFC2027 .........................................   12
   7 Security Considerations ......................................   13
   8 Editor's Address .............................................   13
   9 Full Copyright Statement .....................................   14

1.  Introduction

   This document supercedes RFC2027, the first complete specification of
   the process by which members of the IAB and IESG are selected,
   confirmed, and recalled.  Prior to that time, a single paragraph in
   RFC1602 is the extent to which the process had been formally
   recorded.



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RFC 2282                 IAB and IESG Selection            February 1998


   This revision is based on the experience of the 1996 Nominating
   Committee, the first committee to operate according to RFC2027.  The
   following two assumptions of that specification are also true for
   this revision.

    (1)   The Internet Research Task Force (IRTF) and Internet Research
          Steering Group (IRSG) are not a part of the process described
          here.

    (2)   The organization (and re-organization) of the IESG is not a
          part of the process described here.

   The time frames specified here use IETF meetings as a frame of
   reference.  The time frames assume that the IETF meets at least once
   per year with that meeting occurring during the North American Spring
   time, i.e., the IETF meets at least on or about March of each year.

   The remainder of this document is divided into four major topics as
   follows.

   General
        This a set of rules and constraints that apply to the selection
        and confirmation process as a whole.

   Nominating Committee Selection
        This is the process by which volunteers from the IETF community
        are recognized to serve on the committee that nominates
        candidates to serve on the IESG and IAB.

   Nominating Committee Operation
        This is the set of principles, rules, and constraints that guide
        the activities of the nominating committee, including the
        confirmation process.

   Member Recall
        This is the process by which the behavior of a sitting member of
        the IESG or IAB may be questioned, perhaps resulting in the
        removal of the sitting member.

   A final section describes how this document differs from its
   predecessor: RFC2027.

2.  General

   The following set of rules apply to the selection and confirmation
   process as a whole.  If necessary, a paragraph discussing the
   interpretation of each rule is included.




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RFC 2282                 IAB and IESG Selection            February 1998


    (1)   The principal functions of the nominating committee are to
          review the open IESG and IAB positions and to either nominate
          its incumbent or recruit a superior candidate.

        The nominating committee does not select the open positions to
        be reviewed; it is instructed as to which positions to review.

        At a minimum, the nominating committee will be given the title
        of the position to be reviewed.  The nominating committee may be
        given a desirable set of qualifications for the candidate
        nominated to fill each position.

        Incumbents must notify the nominating committee if they do not
        wish to be nominated.

        The nominating committee does not confirm its candidates; it
        presents its candidates to the appropriate confirming body as
        indicated below.

    (2)   The annual selection and confirmation process is expected to
          be completed within 3 months.

        The annual selection and confirmation process is expected to be
        completed one month prior to the friday of the week before the
        Spring IETF.  It is expected to begin 4 months prior to the
        friday of the week before the Spring IETF.

    (3)   One-half of each of the then current IESG and IAB positions is
          selected to be reviewed each year.

        The intent of this rule to ensure the review of approximately
        one-half of each of the sitting IESG and IAB members each year.
        It is recognized that circumstances may exist that will require
        the nominating committee to review more or less than one-half of
        the current positions, e.g., if the IESG or IAB have re-
        organized prior to this process and created new positions, or if
        there are an odd number current positions.

    (4)   Confirmed candidates are expected to serve at least a 2 year
          term.

        The intent of this rule is to ensure that members of the IESG
        and IAB serve the number of years that best facilitates the
        review of one-half of the members each year.

        It is consistent with this rule for the nominating committee to
        choose one or more of the currently open positions to which it
        may assign a term greater than 2 years in order to ensure the



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RFC 2282                 IAB and IESG Selection            February 1998


        ideal application of this rule in the future.

        It is consistent with this rule for the nominating committee to
        choose one or more of the currently open positions that share
        responsibilities with other positions (both those being reviewed
        and those sitting) to which it may assign a term greater than 2
        years to ensure that all such members will not be reviewed at
        the same time.

        All member terms begin and end during the Spring IETF meeting
        corresponding to the end of the term for which they were
        confirmed.  Normally, the confirmed candidate's term begins when
        the currently sitting member's term ends on the last day of the
        meeting.  A term may begin or end no sooner than the first day
        of the meeeting as determined by the mutual agreement of the
        currently sitting member and the confirmed candidate.

    (5)   Mid-term vacancies are filled by the same rules as documented
          here with four qualifications.  First, the most recently
          constituted nominating committee is reconvened to nominate a
          candidate to fill the vacancy.  Second, the selection and
          confirmation process is expected to be completed within 1
          month, with all other time periods otherwise unspecified
          prorated accordingly.  Third, the confirming body has two
          weeks from the day it is notified of a candidate to reject the
          candidate, otherwise the candidate is assumed to have been
          confirmed.  Fourth, the term of the confirmed candidate will
          be either:

   a.   the remainder of the term of the open position if that remainder
        is not less than one year.

   b.   the remainder of the term of the open position plus the next 2
        year term if that remainder is less than one year.

    (6)   All deliberations and supporting information that relates to
          specific nominees, candidates, and confirmed candidates are
          confidential.

        The nominating committee and confirming body members will be
        exposed to confidential information as a result of their
        deliberations, their interactions with those they consult, and
        from those who provide requested supporting information.  All
        members and all other participants are expected to handle this
        information in a manner consistent with its sensitivity.






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RFC 2282                 IAB and IESG Selection            February 1998


    (7)   Unless otherwise specified, the advise and consent model is
          used throughout the process.  This model is characterized as
          follows.

   a.   The IETF Executive Director advises the nominating committee of
        the IESG and IAB positions to be reviewed.

   b.   The nominating committee selects candidates and advises the
        confirming bodies of them.

   c.   The sitting IAB members review the IESG candidates, consenting
        to some, all, or none.

        If all of the candidates are confirmed, the job of the
        nominating committee with respect to reviewing the open IESG
        positions is considered complete.  If some or none of the
        candidates are confirmed, the nominating committee must
        reconvene to select alternate candidates for the rejected
        candidates.  Any additional time required by the nominating
        committee should not exceed its maximum time allotment.

   d.   The Internet Society Board of Trustees reviews the IAB
        candidates, consenting to some, all, or none.

        If all of the candidates are confirmed, the job of the
        nominating committee with respect to reviewing the open IAB
        positions is considered complete.  If some or none of the
        candidates are confirmed, the nominating committee must
        reconvene to select alternate candidates for the rejected
        candidates.  Any additional time required by the nominating
        committee should not exceed its maximum time allotment.

   e.   The confirming bodies decide their consent according to a
        mechanism of their own choosing, which must ensure that at least
        one-half of the sitting members agree with the decision.

        At least one-half of the sitting members of the confirming
        bodies must agree to either confirm or reject each individual
        nominee.  The agreement must be decided within a reasonable
        timeframe.  The agreement may be decided by conducting a formal
        vote, by asserting consensus based on informal exchanges
        (email), or by whatever mechanism is used to conduct the normal
        business of the confirming body.








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RFC 2282                 IAB and IESG Selection            February 1998


   3.  Nominating Committee Selection

   The following set of rules apply to the creation of the nominating
   committee and the selection of its members.

    (1)   The committee is comprised of at least a non-voting Chair, 10
          voting volunteers, and 3 non-voting liaisons.

        A Chair is permitted to invite additional non-voting advisors to
        participate in some or all of the deliberations of the
        committee.

    (2)   The Internet Society President appoints the non-voting Chair,
          who must meet the usual requirements for membership in the
          nominating committee.

        The nominating committee Chair must agree to invest the time
        necessary to complete the duties of the nominating committee and
        to perform in the best interests of the IETF community during
        the performance of those duties.

    (3)   The Chair obtains the list of IESG and IAB positions to be
          reviewed and publishes it along with a solicitation for names
          of volunteers from the IETF community willing to serve on the
          nominating committee.

        The list of open positions is published with the solicitation to
        facilitate community members choosing between volunteering for
        an open position and volunteering for the nominating committee.

        The list and solicitation must be publicized using at least the
        same mechanism used by the IETF secretariat for its
        announcements.

    (4)   Members of the IETF community must have attended at least 2 of
          the last 3 IETF meetings in order to volunteer.

    (5)   Internet Society Board of Trustees, sitting members of the
          IAB, and sitting members of the IESG may not volunteer.

    (6)   The Chair announces the pool of volunteers from which the 10
          voting volunteers will be randomly selected.

        The announcement must be made using at least the same mechanism
        used by the IETF secretariat for its announcements.






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RFC 2282                 IAB and IESG Selection            February 1998


    (7)   The Chair randomly selects the 10 voting voluteers from the
          pool of names of volunteers using a method that can be
          independently verified to be unbiased and fair.

        A method is fair if each eligible volunteer is equally likely to
        be selected.  A method is unbiased if no one can influence its
        outcome.

        The method must include an announcement of an enumerated list of
        the pool of names together with the specific algorithm for how
        names will be chosen from the list.  The output of the selection
        algorithm must depend on random data whose value is not known at
        the time the list and algorithm are announced.

        One possible method is to compute the MD5 hash of future winning
        lottery numbers and use the result to select names from the
        list.

        All announcements must be made using at least the mechanism used
        by the IETF secretariat for its announcements.

    (8)   The sitting IAB and IESG members each appoint a non-voting
          liaison to the nominating committee from their current
          membership who are not sitting in an open position.

    (9)   The Chair of the prior year's nominating committee serves as a
          non-voting liaison.

        The prior year's Chair may designate an alternate voting member
        from the prior year's committee if the Chair is unavailable.  If
        the prior year's Chair is unavailable and is unable or unwilling
        to make such a designation in a timely fashion, the Chair of the
        current committee may do so.

    (10)  The Chair may solicit additional non-voting liaisons from
          other organizations, who must meet the usual requirements for
          membership in the nominating committee.

4.  Nominating Committee Operation

   The following rules apply to the operation of the nominating
   committee.  If necessary, a paragraph discussing the interpretation
   of each rule is included.

   The rules are organized approximately in the order in which they
   would be invoked.





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