rfc2691.txt

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Network Working Group                                         S. Bradner
Request for Comments: 2691                            Harvard University
Category: Informational                                   September 1999


               A Memorandum of Understanding for an ICANN
                     Protocol Support Organization

Status of this Memo

   This memo provides information for the Internet community.  It does
   not specify an Internet standard of any kind.  Distribution of this
   memo is unlimited.

Copyright Notice

   Copyright (C) The Internet Society (1999).  All Rights Reserved.

Abstract

   This is the text of the Memorandum of Understanding (MoU) that was
   signed by ICANN, the IETF, the ITU-T, W3C and ETSI on July 14, 1999
   in Oslo. This MoU creates the Protocol Support Organization (PSO)
   within the Internet Corporation for Assigned Names and Numbers
   (ICANN).  This MoU was developed by representatives of the IETF, ITU,
   W3C, ETSI, and ICANN with the help of Jorge Contreras of Hale and
   Dorr.


                        MEMORANDUM OF UNDERSTANDING

                               July 14, 1999

                  ICANN Protocol Supporting Organization

   (1) Purpose and Scope

       (a) The Protocol Support Organization (PSO) will be a consensus-
           based  advisory body within the ICANN framework.

       (b) The PSO will establish a "Protocol Council" and host an
           annual open  meeting (the "General Assembly").

       (c) The purpose of this Memorandum of Understanding (MOU) is to
           establish a set of principles that ICANN and the Standards
           Development Organizations who have signed below (the Signing
           SDOs) will  use in forming and operating the PSO




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   (2) Composition and Action of Protocol Council

       (a) Size.  Each Signing SDO will appoint two (2) members to the
           Protocol Council, each such member to serve for a time period
           determined by such Signing SDO.

       (b) Each Signing SDO shall be responsible for choosing its
           members of the Protocol Council in a manner of its own
           choosing, and in accordance with its own open procedures.
           Each Signing SDO may remove or replace one or both of its
           members on the Protocol Council in its discretion.  Each
           Signing SDO must notify the Protocol Council Secretary and
           ICANN when it changes its members and, in addition, must
           ratify its choices at least annually.

       (c) Selection and Appointment.  Concurrently with the posting of
           notice of the date of the annual meeting of the PSO General
           Assembly on the PSO Web Site, ICANN and the Protocol Council
           shall make an open call for nominations to any potential
           vacancies on the Protocol Council.  Any nominations received
           will be forwarded to the Signing SDOs eligible to appoint
           members (i.e., they do not already have two members on the
           Protocol Council) for their consideration.

       (d) Action by Protocol Council.  Unless otherwise specified in
           this MOU, all actions of the Protocol Council shall be taken
           by majority vote of the total number of members.  Action may
           be taken at any meeting of the Protocol Council, which may be
           by telephone conference in which all participants can hear
           the others.  Meetings of the Protocol Council may be called
           by request of any three members of the Protocol Council, with
           at least 45 days for physical meetings or fifteen (15) days
           for telephonic or other electronic meetings prior written
           notice to each of the other members.  In order to conduct
           business at any meeting of the Protocol Council, at least a
           quorum of members must be present; a quorum shall be present
           when at least majority of the members of the Protocol Council
           are present, and when such members represent at least 3/4ths
           of the Signing SDOs.

       (e) Web Site.  The Protocol Council will arrange for the
           establishment and maintenance of a Web site devoted to PSO
           activities and news.

       (f) Secretary.  The Protocol Council will have a Secretary to
           coordinate administrative matters relating to the PSO and
           Protocol Council.  The Secretary's term of office shall be
           one year.  The position of Secretary will rotate among the



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           Signing SDOs, with the initial Secretary to be selected by
           the IETF, and subsequent Secretaries to be appointed by a
           randomly selected Signing SDO that has not appointed  the
           Secretary in the current rotation.

       (g) No Compensation.  Neither the Secretary, nor any Protocol
           Council member or designated ICANN Board member shall be
           entitled to any compensation or reimbursement of expenses
           from the PSO.  The PSO shall not be required to obtain
           insurance coverage for, or to indemnify, the members of the
           Protocol Council or persons acting in any other capacity by
           or for the PSO.

   (3) ICANN Directors

       (a) The Protocol Council will appoint Directors to the ICANN
           Board of  Directors in accordance with the By-laws of ICANN,
           for such terms as  are specified by such By-laws.  ICANN will
           notify the Protocol Council of any vacancies on the ICANN
           Board which may be filled by the Protocol Council.

       (b) The Protocol Council will conduct an open call for
           nominations for any open PSO seats on the ICANN Board.  Each
           Signing SDO is entitled to nominate candidates by procedures
           of its own choosing. Additionally, nominations from the
           public at large will be allowed under conditions to be
           defined by the Protocol Council.  The Protocol Council will
           select the PSO nominees to the ICANN Board from among these
           nominees.  ICANN Directors selected by the Protocol Council
           may, but need not, be members of the Protocol Council or any
           SDO.

       (c) No more than 2 PSO-nominated Directors may be residents of
           the same Geographic Region (as defined in the ICANN By-laws).

       (d) The ICANN Directors appointed by the Protocol Council will
           not represent the PSO on the ICANN Board, but will function
           as full Directors of ICANN.

   (4) Duties of Protocol Council

       (a) Advisory Role.  The Protocol Council will advise the ICANN
           Board on matters referred to the Protocol Council by the
           ICANN Board relating to the assignment of parameters for
           Internet protocols.






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       (b) Policy Development

           (i)   In the tradition of the Internet, standards development
                 policies and conflict resolution mechanisms should be
                 created and utilized by those institutions most
                 directly involved, without undue interference from
                 centralized bodies.

           (ii)  The ICANN By-laws vest in the PSO the primary
                 responsibility for developing and recommending
                 substantive policies in the area of protocol parameter
                 assignment.

           (iii) The PSO is committed to the proposition that policies
                 for parameter assignments for particular protocols are
                 the responsibility of the individual Signing SDO that
                 developed the protocol.

           (iv)  The Protocol Council, and, when requested, ICANN, will
                 be available as needed by the Signing SDOs to develop
                 policies and procedures for conflict resolution between
                 Signing SDOs.

           (v)   Any such policies and procedures will be adopted only
                 with the agreement of all SDOs.

   (5) Annual Open Meeting

       (a) The Protocol Council will periodically convene an open
           meeting  ("General Assembly") for promoting discussion and
           receiving input  regarding the work of the PSO.
       (b) A General Assembly  will be held at least once per year, and
           will permit open participation by all interested individuals.
       (c) Each annual General Assembly will be hosted by a Signing SDO
           in  conjunction with one of its major meetings, as determined
           by the  Protocol Council (with an effort to hold no 2
           consecutive General  Assemblies in the same Geographic
           Region.)
       (d) It is expected that the major organizations within the
           Internet  protocol standards development community will
           provide the  constituency of the General Assembly.

   (6) Open Proceedings and Documents

       (a) Communications between ICANN and the Protocol Council.  All
           official communications between ICANN and the Protocol
           Council will be made public on the PSO web site.  In the
           event that ICANN requests that a communication be kept



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           confidential, the Protocol Council will honor this request
           for a fixed period of time not to exceed one year, and then
           make the communication public.

       (b) Protocol Council Proceedings.  All meetings of the Protocol
           Council and official discussions of Protocol Council business
           will be conducted or reported on a publicly-archived mailing
           list accessible through the PSO web site.

       (c) Meeting Announcements.  The schedule and agenda for the PSO
           General Assembly will be posted on the PSO Web Site at least
           90 days in advance of the meeting date.  Notice of Protocol
           Council meetings will be posted on the PSO Web at least 45
           days before each physical meeting or fifteen (15) days before
           any telephonic or other electronic meeting, or such shorter
           time period agreed upon by each of the Signing SDOs.  The
           minutes from all PSO meetings will be publicly posted on the
           PSO web site within 30 days of the meeting.

   (7) Review and Modification of MOU.  ICANN and the Signing SDOs will
       periodically review the results and consequences of their
       cooperation under this MOU.  When appropriate, the signatories
       will consider the need for improvements in the MOU and make
       suitable proposals for modifying and updating the arrangements